Location: The video conference equipment will be setup in the conference room as it already has got some equipment to have a discussion for a group of people.
Equipment: We currently do not have video conferencing equipment. Therefore we decided to buy them as we will need them in future as well to communicate with our new parent company. We decided to go with High Definition video communication equipment that gives high quality video and audio as it would help to communicate with a large group of people.
-Two HD video display units for video playback and visual concert
-VC Codec supporting H.323 standard
-Video switching unit
-Wideband stereo audio equipment
We will be using the existing ISDN line for internet and existing PCs and Laptops for data sharing and Net-meeting sessions.
Content: The video conferencing sessions will be scheduled according to the departments involved. Each department will be given two specific time slots. In the first session each individual will be educated about the new job assignments and in the second session any issues related to the new job assignments will be discussed.
Closing: At the end of the discussions each individual is expected to have a good understanding about the new job assignments, the procedures to follow and the functions to perform and will not have any ambiguities or misunderstandings about anything.
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2 comments:
You mention that: each individual is “expected” to have a good understanding…but how can you ensure that they actually achieve this? Any practical suggestions about how they can coordinate their activities?
Besides technology what other aspects do you have to take into consideration (e.g. emotional aspects, cultural issues, language, etc)?
and the use of concepts of affordance, common ground, conversations, emotions...?
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